A robust solution that saves time...priceless! Sage helped Rolls Royce streamline purchase orders.
Rolls-Royce Marine Australia’s accounting program was struggling to process the day-to-day running of the business. The number of staff that could access the system simultaneously was limited causing the program to slow down and cause data integrity issues. It was becoming a big frustration amongst staff and management.
About the company
Rolls-Royce Marine Australia, develops, designs, supplies and supports marine products and systems for naval and commercial customers worldwide. The global business provides integrated power systems for use on land, at sea and in the air.
With a primary focus on power, propulsion and motion control solutions, Rolls-Royce Marine Australia serves over 2,000 customers and has equipment installed on 30,000 vessels operating around the world. Rolls-Royce Marine Australia has four business units, which focus on Merchant, Naval, Offshore and Submarines market segments. A strong focus on research and development has seen Rolls-Royce Marine Australia become the pioneer of many important marine technologies that include; aero derivative marine gas turbines, controllable pitch propellers and waterjets.
Rolls-Royce Marine Australia’s accounting program was struggling to process the day-to-day running of the business. The number of staff that could access the system simultaneously was limited causing the program to slow down and cause data integrity issues. It was becoming a big frustration amongst staff and management. ‘Often the system would only post to one side of the trial balance so the figures were not always right and it took a lot of time to fix the problems the software was creating’ said Jamie Kilsby, financial controller for Rolls-Royce Marine Australia, WA.
The business was on the look out for a solution that could manage large amounts of data on products and customers details as well as manage multiple users on the system at the one time. It was time to upgrade!
Sage Pastel Evolution is a robust solution with an advanced operating environment. The SQL database ensures data integrity and scalability. It also allows the business to tailor the program to meet individual organisational needs. ‘We needed something with Tax Management, Job Costing, Fixed Assets, CRM and all the standard accounting modules to run the complex business’.
Business Partner, Progressive Business Technologies presented Rolls-Royce Marine Australia with Sage Pastel Evolution and immediately Jamie found the system easy-to-use. ‘The layout of the system tree makes it so easy to jump between the modules. I knew that introducing the system to the staff wouldn’t be a problem’.
The ability to raise Purchase Orders and capture costs associated to the job was important. Being a Job Driven Company it was important that Rolls Royce Marine Australia has the ability to raise purchase orders against a job, as well as capture all other costs and revenue associated with the Job to identify profitability.
The CRM module, which is the core of the program stores email communication within the client contact. Each time a staff member view’s a client folder, they are able to see all the communication which has been sent to the client. The central storage area of the program provides valuable historical communication for staff. Staff have all the historical communication they need to maintain and develop a meaningful relationship with the client. This provides a valuable tool when you have several departments and staff members dealing with the one customer.
Sage Pastel Evolution has brought together two fundamental functions of the business. Evolution has equipped management in streamlining the accounting and management process. The solution allows for simple and effortless daily financial management which goes beyond accounting.
Consolidation of P&L’s and Balance Sheets along with the invoicing all in one system has improved processing times and sales team actions. Management now have a comprehensive snap shot of the business with detailed reports for well informed decision making.
Jamie Kilsby, Financial Controller, Rolls-Royce Marine Australia